Job Summary:
We are seeking a dedicated and detail-oriented volunteer to join our team as a Zoom Meetings Coordinator. As a coordinator, you will play a crucial role in planning, organizing, and managing Zoom meetings for our organization’s events. Your contributions will not only help create a seamless virtual experience for our participants but also position you for a potential paid position as our business grows.
Responsibilities:
- Collaborate with the event team to understand the objectives and requirements for each Zoom meeting.
- Schedule Zoom meetings, ensuring appropriate time slots and availability.
- Send meeting invitations to participants, providing necessary login details and instructions.
- Coordinate with guest speakers or presenters to schedule their participation in the Zoom meetings.
- Manage participant registration and track attendance during Zoom meetings.
- Set up and test Zoom meeting settings, including audio, video, and screen sharing capabilities.
- Monitor the meeting chat and address participant inquiries or technical issues.
- Record Zoom meetings when required and ensure proper storage for future reference.
- Provide technical support and troubleshooting assistance to participants, as needed.
- Follow up with post-meeting tasks such as sharing resources or materials discussed during the meeting.
Requirements:
- Strong organizational and time management skills.
- Familiarity with the Zoom meeting platform and its features.
- Excellent communication skills, both written and verbal.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Tech-savviness and ability to troubleshoot technical issues.
- Flexibility to accommodate changing meeting schedules and requirements.
- Ability to work independently as well as collaboratively within a team.
- Sensitivity to the needs and diverse backgrounds of participants.
- Commitment to maintaining confidentiality and ensuring a safe and inclusive virtual environment.
Benefits:
- Make a meaningful impact by supporting women in their professional and personal development.
- Gain experience in event coordination and virtual meeting management.
- Opportunity for a potential paid position as our business progresses.
- Work remotely with a flexible schedule.
- Join a supportive team and contribute to creating empowering events for women.
Application Process:
To apply for this volunteer position, please submit your resume and a brief statement explaining your interest and relevant experience to contact [@] mumsinscience.net. We appreciate all applications, but only shortlisted candidates will be contacted for an interview.
